Adding Assets to a Collection

You can create collections to view and share assets. This may be helpful for creating ad-hoc reports, such as an IP report, or when assigning someone a task to perform with a set of assets. Note: Assets are not moved or copied into a collection; they are only linked to where they are located in a folder.

To share assets with a vendor or external user, see Using EasyShare.

 

1. Locate the asset or assets by doing one of the following:
• Search for an asset and open the asset details.
• Search for assets and select the assets on a search results screen.
• Browse for assets in a folder and select the assets.
2. At the top right, select Add to Collection () or select it from the More () drop-down list.
3. On the Add to Collection window, select a collection or select “My New Collection.”



4. Select the field again, enter a collection name, and select it.



5. Enter a description and click Add.

Viewing a Collection

You can view the assets in the collections you create.

1. On the left-side menu, click the Collections () icon.
2. Click a collection title to see the list of assets.
3. Click an asset to view the asset details. The list of assets will move to the side-panel.
4. At the top left, click the arrow () by the collection name to return to the collection list.

Removing Assets from a Collection

If needed, you can remove assets from a collection.

1. On the left-side menu, click the Collections () icon.
2. Click a collection title to see the list of assets.
3. Select one or more assets to remove.
4. At the top right, click the Remove from Collection () icon to remove the items.

Sharing a Collection

You can share you collection with another user.

1. On the left-side menu, click the Collections () icon.
2. Click a collection title to see the list of assets.
3. At the top right, click the Share () icon or select it from the More () drop-down list.
4. On the Share window, enter and select recipients from the drop-down list, add comments, and click Send. Note: Recipients must be Nuxeo users.
5. If needed, you can set permissions for the collection. Click the Permissions tab and add a local permission. See “Adjusting Permissions for an Asset or Folder” for instructions.
• Read: This allows the person to view the collection.
• Can Collect: This allows the person to add or remove items in the collection.
• Edit: This allows the person to edit the title or description of the collection, as well as read and collect.
• Manage: This allows the person to share access with others.